Scheduling Special Events

Special Events

Scheduling Special Events

Scheduling Special Events in Classrooms


Faculty/Staff
Submit space requests for meetings and events to Event Services. For information on submitting these requests, see their website by clicking here.  Please email events@uccs.edu with any questions.

Examples of events include:

  • Faculty meetings
  • Candidate interviews
  • Thesis defenses
  • Supplemental instruction sessions
  • Make-up exams
  • Study sessions
  • Advising sessions
  • Orientation

Student Organizations
Only the student club or organization president may reserve academic classrooms for events. Email events@uccs.edu  to request space for events.

External (non-UCCS) Clients
Email Conference Services at confserv@uccs.edu to request space for events. For information on conference event scheduling, see their website: https://www.uccs.edu/conferenceserv.

Event Reservation Memorandum

Event & Conference Services, Orientation, and Extended Studies should reference the Event Reservation Memorandum below outlining when event reservations can be sent to Academic Scheduling for confirmation in CU-SIS.

Event Reservation Timeline
(All dates apply to all years)

Event Services will hold any requests for classrooms as tentative until the following dates:

Spring Semester

  • Nov. 1 - confirm Winterim event reservations, and all reservations through Spring census date
  • Jan. 1 - confirm post-census weekend event reservations through the end of Spring semester
  • Spring census date – confirm all M-F post-census event reservations

Summer Semester

  • Feb. 1 - confirm all event reservations through Summer census date, and all weekend reservations through the end of semester
  • Summer census date – confirm all M-F post-census event reservations

Fall Semester

  • April 1 - confirm Fall pre-term event reservations, and all reservations through Fall census date
  • Aug. 1 - confirm post-census weekend event reservations through the end of Fall semester
  • Fall census date - confirm all M-F post-census event reservations

Please Note:

  • Extended Studies remedial math sections will be processed with the regular department production schedule.
  • Non-Credit Extended Studies sections will continue to be scheduled along with ad-hoc event reservations using semester dates above.

EXCEPTION: Classrooms for Orientations and Academic Credit Extended Studies courses can be reserved as soon as the term class search opens:

Term Class Search Opens:

  • Spring – Second Monday in October
  • Summer – January 1st
  • Fall – First Wednesday in March

NOTE: General academic classrooms cannot be reserved for events during Finals week (Spring/Fall) due to complex set-up of schedule. 

Download Event Reservation Memorandum