The University of Colorado Colorado Springs considers a student's legal name as the Primary Name, which often is associated with official records and accounts. Generally, offices that work with federal regulations, insurance companies, financial institutions and law enforcement require use of Primary Name.
Primary name appears in many official university systems and records, including, but not limited to:
Official academic transcripts
Enrollment and degree verification
Billing and financial aid records, including COF
Insurance records (UCCS Health and Wellness Center)
Lion One Card
Military and Veterans Services
Update Instructions: Students may update their Primary Name by submitting a completed UCCS Student, Faculty, and Staff Biodemographical Information Update Form along with supporting legal documentation, such as driver's license, military ID, birth certificate, or court documentation (marriage license, divorce decree, etc.) that provide proof of the change of name.
As an inclusive university community, the University of Colorado Colorado Springs recognizes that students may wish to be identified by a name other than their Primary (legal) Name.
Students may designate a Preferred Name, which is different from a Primary Name, with the university. A Preferred Name may be a nickname, middle name, professional name, anglicized name or name more closely associated with a student's gender identity.
Where technically and legally feasible, Preferred Names are displayed in lieu of Primary (legal) Names in university systems and records, and are used to identify students in the classroom and other places on campus. Primary name may be required for official documented business needs (financial aid, tax forms, health insurance records, etc.). Systems that rely on data stored in enterprise systems should be updated regularly to reflect the most current name information.
Preferred Names currently appear in the following university systems and records:
Starfish (Early Alert Tool)
Student Center in the myUCCS Portal
Campus Directory (Student Lookup)
When you apply to graduate, you can set a unique diploma name that will appear on your diploma and in the commencement program. If a diploma name is not provided, the Office of the Registrar will use your primary name.
Students may choose to identify their preferred personal pronouns through the myUCCS Portal. Under 'Records and Registration' select 'Access Student Self Services'. On that page, click on the tile labeled 'Profile'. Select 'Pronouns' from the menu options.
Where They're Used
Only authorized school officials (e.g., staff, advisors and others with a legitimate educational interest) will have access to your pronoun settings. Plans are underway to display student-provided pronouns in class, grade and advising rosters and systems.
Although UCCS doesn't consider pronouns to be highly sensitive data, we don't classify them as directory information either. Therefore, if a third party contacts UCCS and requests your pronouns, we won't release that information unless you've provided explicit consent for us to do so.
How to Identify Your Pronouns
You may currently select from the following pronoun options:
Help Educate Faculty and Staff
Communication and training around the use of pronoun information is evolving on campus. If a faculty or staff member refers to you using incorrect pronouns, it is appropriate to tell them you've provided your pronouns to UCCS and that the Office of the Registrar can help them locate that information.
How to Update Your Personal Information/Profile in the myUCCS Portal
Students may choose to update personal information (options listed below) by using the 'Profile' tile within the 'Student Center' of the myUCCS student portal. This information is meant to protect you and your educational record with the university. Refer to the drop downs above for more information about updating personal information and your privacy with the university.
Personal Information/Profile Options:
Names (preferred, primary/legal)
Addresses (mailing, etc.)
CU Guest Access
How to Update Personal Information:
Log in to the myUCCS Portal.
Under the 'Records and Registration 'drop down select Access Student Self Services.
From the Student Center select the ‘Profile' tile and choose from the list of options listed below. You may add, edit or remove the desired information at any time.
Name Change Guidelines:
No documentation is required to submit a Preferred Name. Last names may only be updated through the official Primary Name change process with supporting legal documentation. See the Primary Name information above for instructions on changing a Primary Name.
The university reserves the right to remove any Preferred Name that is deemed to be inappropriate or derogatory. Similarly, Preferred Names may be removed if they are deemed to be misrepresentative with the intent to avoid legal obligations or to confuse one's identity with that of another. Students may be subject to disciplinary action in accordance with the Student Code of Conduct for such instances.
Name usage and requirements in systems, business processes, documents, and reports across campus is being reviewed with the intent of continued expanded use of Preferred Names for our various stakeholders, including faculty and staff.
The following should be noted regarding Preferred Names/Pronouns:
Some systems do not receive regular updates from the official student information system and therefore may not be updated on a regular basis, if at all. As the use of Preferred Names at the university continues to evolve, students and others may encounter systems and services where the use of Primary v. Preferred Name and Pronouns are causing issues or yielding discrepant information. Such incidences should be reported to the Office of the Registrar where they can be investigated and updated, where feasible.
Preferred Names provided to one CU campus update the student information system shared across the University of Colorado system. However, institutional policies and business process, as well as use of Preferred Name in ancillary systems and records, may vary from campus to campus.
The timing of a Preferred Name update made by a student may affect which name is published in university publications, directories, etc., as some business processes require data to be pulled several weeks prior to publication or use. Name changes and updates are date/time stamped in the student information system for administrative use and verification.
Does updating either my Primary Name, Preferred Name or Pronouns update all systems and records on campus?
Most student systems and records automatically reflect name updates. However, the following entities require additional action before the updated name will be displayed:
Email - To update email display name, contact the IT Help Desk at firstname.lastname@example.org or 719-255-4357.
Human Resources (HCM) system - If employed at UCCS, provide a copy of your updated Social Security Card to the Human Resources Department. It may take several days for the system to display this update.
Residence Life and Housing - Contact Housing to update your name in the Housing system.
UCCS Health and Wellness Center - Contact the Health and Wellness Center in the Gallogly Recreation and Wellness Center for questions concerning your medical records. Phone: 719-255-4444
Other - Contact other offices for instruction on processes for primary name updates.
Will my Preferred Name show on my transcript or diploma?
Currently, your Preferred Name does not appear on your official transcript. However, you can add a Preferred Name as your Diploma Name on the graduation application in myUCCS Portal.
Who has access to my Primary (Legal) Name?
Campus Officials (such as the Office of the Registrar, Financial Aid, Bursar's, student advisors, and more) who have access to the student record system have access to your primary (legal) name. Third parties who contact UCCS and request verification of your enrollment or degree(s) typically provide and receive confirmation of such information under your Primary Name.
How do I change or delete my Preferred Name?
Log into the myUCCS Portal and access the Student Self Services page under the Records and Registration menu. Once in the Student Center, follow the ‘Names' link under the Personal Information section. There an individual's Primary Name will be displayed along with the option to add, edit, or delete a Preferred Name.
Are there Preferred Name Restrictions?
Preferred Names may not be used for purposes of fraud or misrepresentation. UCCS reserves the right to delete a Preferred Name if it contains inappropriate or offensive language, and report the student to the Dean of Students.
How is sex assigned at birth used?
Sex assigned at birth is used for specific processes to include federal and state reporting, financial aid administration as required by the federal government, and processing international student status.
Why am I being asked for my pronouns, gender identity, and sexual orientation?
Pronouns, gender identity and sexual orientation selection are completely optional.
To best serve our students, the university must include everyone, regardless of ethnicity, race, gender, age, social class, gender expression, abilities, religious values, sexual orientation, political viewpoints, national origin, or military status. Pronoun, gender identity and sexual orientation selection is one step for the university to take to better understand our student body and to support our environment of student success for all.
How will the university use my pronouns, gender identity, and sexual orientation?
Pronouns are indicated on university rosters (class, grade and advising). Using proper pronouns is one of the most basic ways to show respect for gender identity. Pronouns are not included in directory information, so if a third-party contacts UCCS and requests your pronouns, we won't release that information unless you've provided explicit consent for us to do so.
Gender identity and sexual orientation values are only available to very select university persons who have a legitimate educational interest.
The information is protected by the Family Education Rights and Privacy Act (FERPA), and in most instances will be used to aggregate (total numbers) to help the university make appropriate resource allocations.
What if I am a student who is just beginning to understand my gender identity?
Students are not required to report their Preferred Name or gender identity. Students are encouraged to seek guidance or support and may find campus resources through the LGBT Resource Center.