Covid-19 Update: Effective March 1, the Office of the Registrar will only be open for in-person services on Mondays from 8am - 4pm. Tuesdays through Fridays will be remote services only (firstname.lastname@example.org or 719-255-3361). Remote services are available Monday - Friday, 8am - 5pm.
What is FERPA Consent to Release?
What is FERPA Consent to Release?
Your student record is private and protected by federal legislation. In order for a parent or authorized third party to have access to a student record or to discuss your records with the university, you must establish FERPA Consent to Release. When you set up FERPA Consent in myUCCS Portal, you’ll include an individual or organization’s name and set a unique password. That way, if the authorized individual or organization contacts the university about you, you’ve given us permission to release FERPA-protected information.
How does it work?
Go to myUCCS Portal and click on Records and Registration in the drop-down menu on the left, then click on the FERPA Consent to Release(Third Party Access to Educational Record). Type your parent or authorized third party’s first and last name, and the organization's name (if applicable), and set a unique password.
What if I already signed the paper consent form?
Unfortunately, you’ll need to re-establish consent via this online method if you're a currently enrolled student at UCCS. We know this is a hassle, and we appreciate your help. Because the form and the online system are different, we have to avoid discrepancies between the two by requesting all currently enrolled students with FERPA consent on file to go through this new process.
Can I give consent for more than one person?
Yes. You can have an unlimited number of parents or authorized third parties with FERPA consent.
What does someone need in order to be granted consent?
A first and last name and/or organization name, and a unique password set by the student.
Does the process require both a first and last name to grant consent?
In addition to a password, a first and last name are required unless you’re granting consent to an organization; then only a password and the organization’s name are required. “Mom” and “Dad” are not permissible.
Does it require a password?
Yes. In addition to a first and last name and/or organization title, each FERPA Consent to Release entry requires a password. You should provide this password to your authorized third party before they contact the university regarding your record.
How does someone prove they’ve been granted FERPA Consent?
If they contact the university, they'll be asked to state their name and/or organization and provide their password to verify that they have been granted FERPA consent.
What’s the difference between this and CU Guest Access?
FERPA Consent to Release allows university representatives to answer questions about specific aspects of a student's record and discuss the record with individuals other than the student.
CU Guest Access is an online, read-only way for guests to see certain components of a student's record. It doesn’t allow guests to ask questions about or discuss a student’s record with a university representative.
I want my student to set up FERPA Consent to Release. How does he or she do that?
Students initiate FERPA Consent to Release in the myUCCS Portal. Direct them to FERPA Consent to Release (Third Party Access to Educational Record) located under the Records and Registration drop-down menu on the left hand side of the myUCCS Portal.
How do I prove that I’ve been granted FERPA consent?
The student who granted you access will need to share a unique password with you in order to prove your identity for discussing the student’s record with the university.
Why can’t I see anything online?
Because FERPA Consent to Release only applies to in-person or phone communication. There is no online option or portal for parents or authorized third parties to use if a student has only granted access to their record with the FERPA Consent to Release option.